With Cheqbook, you can create a subgroup in your Chart of Accounts and put accounts under that subgroup. For example, it may make sense to create a subgroup "Auto Expenses" under "Expenses" and accounts such as "Auto Gas & Fuel", "Auto Insurance", "Auto Lease Payment" under it. The advantage of creating a subgroup is that you get a subtotal for your subgroup on the Balance Sheet and Profit & Loss reports.
How to create a subgroup
- Login to https://secure.cheqbook.com/
- Select the company you want to work with.
- Click "Dashboard"
- Click "Load Accounts"
- Click "New Subgroup" within the Account Group you would like
- Enter the name of the subgroup. You can edit this later if need be.
- Select the accounts you want to be included under this subgroup
- Click "Save"
How to edit a subgroup
- Click "Edit" next to the subgroup you want to work with
- Change the name of the subgroup if required
- Change which accounts you want included.
- Click "Save"
How to delete a subgroup
- Click "Delete" next to the subgroup
- If you have any accounts in the subgroup, you will get an error message saying you need to remove them from the subgroup first.
- Click "Confirm"
Comments
5 comments
Hi,
Is there a way to edit an existing expense account (such as the Postage & Delivery account) and make it a subgroup? Such as making Postage & Delivery a subgroup of a General & Administrative expense account. Thanks!
In addition to Kirks question, I wonder if there is a way to delete expense accounts that come stock with the program. I would love to streamline the list. Is this possible?
This seems to be designed backwards. Generally in bookkeeping, you take your standard accounts and split them out. So for example, I want to take the existing "Advertising & Promotion" expense and add subcategories to it: "Event registration fees," "Event giveaways," etc. I can't figure out how to do this in Cheqbook.
Would also love to be able to delete expense accounts I don't need, as Mr. Berkobin mentions above.
I have to agree with Kimberly, the existing functionality seems to be backwards. It seems it's intended to move existing standard accounts into sub-accounts of new primary accounts. However, I need the complete opposite (which is quite customary in other accounting software) which is to create sub-accounts underneath the existing standard accounts. Am I missing something?
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